You did the work. The file may not pay for it.
NanoForce reviews your claim file before it reaches the carrier, catching missing scope, proof gaps, and estimate-to-invoice mismatches while the evidence is still easy to prove. Every enrolled file gets a Submit, Hold, or Fix recommendation. Your team makes the call and submits.
Seven file gaps worth checking before submission
The Pre-Submission Claim File: Seven Gaps That Turn Completed Restoration Work Into Unpaid Revenue
By Mark Kurywczak ·
A practical look at the documentation gaps that can leave completed restoration work unsupported when the file goes out.
Read the C&R article →The work may be complete. The file may still be underpaid.
A finished estimate doesn't mean a claim file is ready. If the scope, photos, job notes, and invoice don't support the work your team performed, the missing dollars become a carrier cut, a delayed payment, or a write-off nobody catches in time.
Work was required in the field but never made it into the estimate or the carrier submission.
The work got done, but photos, notes, and logs don't clearly show why it was necessary.
The invoice exceeds approved scope, and nobody owns the gap between what was done and what was approved.
Depreciation, change conditions, and approved balances stay open because nobody is tracking them to close-out.
Two systems and one advisory service.
Claims-to-Cash and Reconciliation are done-for-you systems that stand on their own or run together. Technology Advisory is a separate, independent service for technology decisions.
Claims-to-Cash
Each enrolled file reviewed against the specific way your carriers reduce and deny. Identified gaps can be addressed before submission.
Reconciliation
Invoices, vendors, subcontractors, and job costs checked against the books daily. Not discovered at month-end.
Technology Advisory
Independent, owner-side review of your vendors, systems, and cyber-insurance technical evidence. Separate from claims and reconciliation work.
What a corrected file looks like before it ever reaches the carrier.
One real job. Three documentation gaps found and closed before submission. The carrier's outcome on this file is not reported.
Real client file, anonymized. Original estimate $41,206. Three documentation gaps found before submission. The corrected file went out at $58,940. The +$17,734 is scope documented and submitted before carrier review, not a confirmed carrier payment or recovered cash. See the full file-by-file walkthrough on the Proof page →
Every file gets a Submit, Hold, or Fix recommendation before it reaches the carrier.
NanoForce checks the relationship between the field work, the scope, the evidence, the estimate, and the invoice before the claim goes out. The goal is simple: don't submit a file until it can support the work your team expects to be paid for.
The file is ready. Scope, evidence, and pricing all support the work performed.
Critical information is missing. The file should wait until your team has it.
Specific scope, documentation, or pricing corrections are needed before this file goes out.
From field work to a file that pays.
The same five-step check, on every enrolled file.
File enters the check
The estimate, carrier scope, photos, job notes, and invoice are gathered into one file.
NanoForce compares the job to the file
We identify missing scope, proof gaps, estimate-to-invoice mismatch, and known carrier-cut patterns.
Your team gets a Submit, Hold, or Fix result
A prioritized action list, before the file goes to the carrier.
The team submits a carrier-ready file
Missing support gets resolved while the work and the people who did it are still reachable.
Open dollars stay visible
Once your team has submitted, supplements, depreciation, and approved balances that your team reports stay on the list until they're resolved. Your team deals with the carrier; NanoForce does not contact it. For each active file, NanoForce can prepare up to two documentation-based rebuttal packages in response to carrier replies. You send them.
How engagement actually works.
No pilot theater. Scope and commercial terms are confirmed in the signed engagement agreement.
Margin Leakage Consult · 30 minutes, owner and controller
We review how your team builds and submits files and look at one file or file example if you have one. You leave knowing whether a documentation gap is likely and whether the service fits. Not a pitch deck, not a full audit, and no recovery calculation or promise of recovery.
Fixed setup on what you already run
Xactimate, Encircle, and QuickBooks stay in place. Setup is a fixed fee by location count, not an open-ended custom project.
NanoForce runs it, not you
We operate the system day to day. You see results and exceptions that need a decision. Not a dashboard you have to remember to check.
Priced on file volume
A one-time setup fee based on location count, and a monthly subscription based on how many new files you send for review. No percentage-of-recovery fee.
What each part of the price actually funds.
Three components, three different jobs.
Questions owners actually ask.
What does NanoForce actually do?
NanoForce runs two done-for-you systems for restoration and reconstruction contractors: claims file auditing before carrier submission, and daily invoice and job-cost reconciliation. We build each system against your existing software and run it day to day. You receive a prioritized exception list and visibility into verified opportunities, not another dashboard.
Who is NanoForce built for?
Restoration and reconstruction contractors, water, fire, smoke, mold, roofing, and asbestos, with 1 to 20 locations and $1M or more in annual revenue, operating anywhere in the continental United States. Below that scale, the leakage NanoForce catches usually isn't large enough yet to justify the engagement.
Does NanoForce replace our existing software?
No. NanoForce builds against what you already run: Xactimate, Encircle, QuickBooks, your PM software. Nothing gets replaced that doesn't need to be.
How is NanoForce priced?
Claims-to-Cash has two pricing parts. A one-time setup fee is based on location count, from $5,000 for 1 to 4 locations to $24,000 for 17 to 20 locations. A monthly subscription is based on new files accepted for review each month: $2,000 for up to 10 files, $3,500 for up to 25, $5,500 for up to 50, and $9,000 for up to 100. There is no percentage-of-recovery fee. Reconciliation is scoped and quoted individually.
What's the difference between NanoForce and hiring for these roles internally?
Past a handful of locations, no single hire has time to check every file and every invoice, every week. NanoForce runs that check as a system, not a headcount line, and it's the same discipline applied consistently across every location.
Built by Mark Kurywczak, who watched this leakage pattern repeat for years.
Mark has spent more than 35 years building and fixing operational systems across IT, construction, and restoration. Including as Director of Internet Technologies at Flashpoint before founding NanoForce. He's been down in the weeds with water mitigation, emergency response, and job documentation, watching margin disappear between what the crew did, what the estimate says, and what the carrier pays. NanoForce is the contractor-side system he built to close that gap.
Read more about NanoForceFive AI prompts for better restoration job notes.
Five prompts for drafting fact-based job notes, plus a worksheet to check that the notes, photos, logs, and estimate tell one consistent story. Your team still reviews the whole file.
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Not sure NanoForce fits your company? See who this is built for, and who it isn't, or go straight to pricing.