Your software is connected. That's not the same as reconciled.
Reconciliation is NanoForce's daily check on every vendor invoice, subcontractor cost, and job cost against your accounting system, built for restoration and reconstruction contractors with 1–20 locations and $1M+ in annual revenue. Not once a month when the gap is already too big to trace. NanoForce runs this check so your controller doesn't have to find the leak after it's already cost you.
Multi-location owners whose margin looks lower than the job costs justify. And the controller who has to explain why.
If every location runs its own version of the same billing process, slightly differently, the gap compounds faster than anyone realizes. Reconciliation is built for the owner who trusts the top-line number but not the confidence behind it.
What usually forces the question.
- Monthly close keeps surfacing costs nobody remembers approving.
- A vendor invoice got paid twice across two locations and nobody caught it until the vendor pointed it out.
- Job costing shows margin drifting on jobs that looked profitable at close.
- You just added a location and the manual reconciliation process that worked at 4 locations is breaking at 8.
Integration moves data. It doesn't audit it.
QuickBooks syncs cleanly with your operations systems and still won't tell you that the same parts invoice hit two different job numbers three weeks apart. The sync isn't broken. Nobody's job is to check whether every platform is telling the same story, so nobody does until the P&L forces the question at close.
What NanoForce actually checks.
Actual cost against estimated cost, tracked per job, per location. Flagged the day it drifts, not the month it closes.
Every invoice checked against the work order and the job it was billed to. Duplicates and mismatches surfaced automatically.
Equipment logs matched against what's billed on the claim. The same discipline Claims-to-Cash applies, extended to the books.
With NanoForce vs. without it.
The same books, checked two different ways.
| Where the number stands | Without NanoForce | With NanoForce |
|---|---|---|
| Job cost drift | Surfaces at month-end close | Flagged the day it drifts |
| Vendor and subcontractor invoices | Checked when something looks wrong | Matched against the work order daily |
| Duplicate or mismatched billing | Found in an audit, eventually | Surfaced automatically |
| Equipment vs. claim billing | Reconciled separately, if at all | Matched with the same discipline as Claims-to-Cash |
How it runs.
Daily pull, not month-end pull
NanoForce reads QuickBooks and your operations systems daily, so drift gets caught the week it happens. Not the quarter it compounds.
Exception-first reporting
You don't get a dashboard to check. You get a short list of exceptions that need a decision, ranked by dollars at risk.
Root-cause tagging
Every recurring gap gets tagged to its source, a location, a vendor, a process step,so the fix is structural, not a one-time cleanup.
What a reconciliation gap actually looks like.
Every invoice has one question: does it belong to this job, at this amount, for this work? Here's the same file, checked, four ways.
Questions owners actually ask.
Do we need to replace QuickBooks or our operations software?
No. Reconciliation reads what's already there. We don't replace your accounting system or your job management platform. We sit underneath both and check that they agree.
What do we actually see day to day?
An exception list, ranked by dollars at risk, delivered on a cadence you set. Not a login you have to remember to check.
How is this different from our controller's job?
Your controller sets policy and makes judgment calls. Reconciliation does the daily line-by-line check that no single person has time to do across every location, every week. And hands your controller the exceptions that actually need a decision.
Find out where invoice and job-cost exceptions may be hiding.
Bring a recent invoice batch or reconciliation report to a Margin Leakage Consult.